Program Assistant - PVW is currently searching for a Program Assistant for the ‘Round About Senior Services (aka RASS) program. In summary, this position serves as receptionist and assistant to the Program Manager and Program Specialist on projects and program evaluation. The person in this position will provide clerical support for the RASS staff and will act as an Intake Coordinator for new enrollments.
Essential duties include the following but are not limited to: ensuring all job duties are performed in-line with and in support of PVW’s mission; preparing intake packets, completing face sheets and emergency paperwork for new client enrollments; acts as receptionist, answering phones, taking messages, relaying important information as needed, ordering and maintaining program office supplies; acts as customer service liaison between program and general public; keeps accurate records for staff and consumers; assures proper handling and storage of case files for consumers in program; ensures records, data and other confidential information is kept confidential and secure at all times; may serve as a substitute during the absence of one or more senior companions. In the absence of the Lead Senior Companion, may be required to coordinate a monthly calendar of events and activities for the program such as community integration outings, transportation, work schedules for supported work, on-site vocational and classroom experience; etc. This person will be responsible for the collection of data on the senior program, completing statistical reports and fact sheets and providing said information to Program Manager and/or Program Director. This person will be responsible for the program’s monthly newsletter, ensuring that relevant and interesting material is used and submitted to appropriate individuals, such as the IRC and SGPRC Service Coordinators.
Qualifications: the candidate for this job must have the experience with and be able to work effectively and positively with a diverse group of individuals, including adults/seniors with developmental and intellectual disabilities. The candidate must be able to and will be asked to demonstrate an ability to perform basic office skills, computer skills, writing and arithmetic skills. He/she must be able to type 45 wpm. The candidate must have a high school diploma or GED; the ability to pass an FBI & DOJ fingerprinting process; ability to pass a pre-employment physical, TB and drug screen in order to satisfy CCL criteria. Candidate must possess a valid California driver’s license and at least three years of driving experience with a CLEAN driving record; must possess proof of current vehicle insurance and current vehicle registration.
Mathematical Skills: Must have the ability to add, subtract, multiply and divide in all units of measurement, using whole numbers, common fractions and decimals. Must have the ability to compute rate, ratio and percent’s.
Language Skills/Reasoning Ability: Must have the ability to read, write and comprehend simple instructions, short correspondence, and memos. Must have the ability to effectively present information in one-on–one and small group situations to visitors, customers, clients and other employees of the organization. Demonstrated ability to keep clear accurate records. Demonstrated ability to communicate effectively both orally and in writing. Must have the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Physical Demands: The employee is regularly required to walk, sit, and talk/hear. The employee is frequently required to stand and use hands to fingers, handle or feel objects, tools, controls; the employee is occasionally required to reach with hands and arms, climb and/or balance, crawl, taste, and smell. The employee must frequently stoop, kneel, and/or crouch. The employee must regularly lift and/or move, and/or push/pull up to 25lbs; occasionally lift and/or move and/or push/pull up to 50 pounds. Specific vision abilities required by this job include, close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
All applicants must be willing and able to comply with PVW’s policies and procedures including attendance, appearance/grooming, driving, safety/security, and emergency procedures. EOE